From an article by Karl Fung:
There are so many occupational health and safety software out there for your company, sometimes it is difficult to know which one is the best for your company. Choosing the right WHS software is essential for your organisation. That is why you need to find a complete solution that will help your business regardless of whether you need to fulfill the basic requirements or looking for a complete solution.
However, there are always some basic features of an WHS software that you will need. The following guidelines will allow you to understand the basic requirements of an WHS software.
The 6 essential elements in WH & S Software
First, an occupational health and management software should have information screens that allow information to be tracked for crucial WHS functions, such as Affected persons, Return-to-work, actions and escalation.
Second, it should have a range of reporting tools available, and allows for creation of graphs that is readable and caters for your needs. For example, the ability to automatically calculate lost time injury reports.
Third, it has email alert function, when specific situations arise you have the ability to define its status in order to trigger a response to higher level management. Such functions could ensure that unactioned issues would not jeopardise your organization and create a safety breach.
Fourth, is security. Security is an important and essential feature which allows you to limit the information that a specific user could see. For example, an area manager could only gain access to files that are of particular concern to their area. Also, with web browser add-ons, employees can record incidents while they are working at home.
Fifth, WHS software should have document management features which enables the attachment of documents to any record. You should easily be able to attach your incident claims, accident reviews and medical checks.
Last but not least, an occupational health and safety management tool should have the ability for the user to customise its settings as there are quite a number of different methodologies available across different industries.
With all these features in mind, you should be able to identify the best OHS software that is available on the market which suits the best for your organization and particular industry,
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Blayne Webb, Director, Barringtons